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stafda Convention sAFETY pRECAUTIONS

As we transition to a post-COVID-19 world, all necessary precautions are being taken for STAFDA’s Orlando Convention & Trade Show. The STAFDA office is closely working with the Orange County Convention Center, Orlando Health, Visit Orlando, Freeman (our show contractor), and host hotels – the Hyatt Regency Orlando, Rosen Center and Hilton Orlando – to provide attendees with the cleanest and safest environment for our business meeting. These vendors already have stringent cleaning policies in place and STAFDA’s guidelines will be on top of their standards.

Orlando is working with Orange County officials to create the safest meeting environment possible. Orlando makes it easy to imagine the possibilities and create unforgettable events for meetings of all sizes. With low-cost accessibility, extraordinary meeting spaces and one-of-a-kind attendee experiences, Orlando is a destination like no other. Watch this quick video to see what the city and Convention Center have planned.


Here’s what to expect at the STAFDA Registration Desk:

  • No-touch, self-check-in for badges: Attendees will scan their bar code from their badge confirmation sheet or smartphone. Their badge will print automatically with NO action on the computer required. The printer will face the attendee where they will remove their badge and pick up their own lanyard.

  • All onsite registrations will be handled with STAFDA’s staff members, again no-touch.

  • The onsite program — including attendee lists, booth information, and the agenda — will be easily accessible to attendees and will be within the STAFDA app.


In addition:

  • Meeting rooms are being reconfigured to allow for more distance between attendees per the City and OCCC guidelines

  • Hand sanitizers will be available throughout the building and in the Trade Show


The Orange County Convention Center (OCCC) will have hand sanitizers throughout the building and public spaces will be disinfected several times a day, including rest rooms. Touch-free doors and entryways will also be the norm. Freeman will provide floor graphics to denote social distancing and other signage to assist STAFDA with attendee safety and flow. The host hotels will offer remote registration and are reviewing policies about accessing elevators, guest rooms, concierge lounges, as well as their public space (restaurants and bars).

This is still a fluid learning curve for STAFDA and its key vendors. As the year progresses, STAFDA will keep members updated on additional safety measures for the Orange County Convention & Trade Show.